Office Assistant

Title: Office Assistant 

Location: New York (In-Office Five Days Per Week) 

Salary: $80,000- $100,000 

Company Background
Cascadia is one of the largest independent advisory only investment banks in the country. With this scale and a wide variety of backgrounds and perspectives, we work together as a team in each deal for the common success of our client stakeholders. We pick our clients as much as our clients pick us. This ensures that we are working with leading companies which offer us collectively the ability to maximize results in an efficient process, in any market environment. Simplistically, growth sells, and we know how to sell it. We combine the success of your business with the unique attributes of our investment banking process.

We are changing the investment banking paradigm. Leveraging deep sub-vertical industry knowledge, a unique process orientation that marries creative storytelling, modularity and traditional process rigor, and a long-term partnership approach, we aim to deliver optimal value for our clients. We are not rooted in traditional methods and reliant on a one-size-fits-all methodology. Rather, we create a custom deal strategy designed to leverage your attributes and overcome impediments that, when effectively deployed, drives outcomes outside the norm on valuation, terms and other qualitative aspects of your transaction.

Job Overview 
The Office Assistant plays a key role in our day-to-day operations and administrative support in our New York office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit our office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects. 

Key Responsibilities 

• Greet clients and visitors 

• Ensure reception area is presentable, along with other areas of the office 

• Receive, sort and distribute packages and mail 

• Send out packages via FEDEX or US Mail upon request 

• Manage and restock all kitchen and office supplies as needed 

• Perform administrative duties such as filing, printing, scanning 

• Partner with IT vendor to troubleshoot technology issues 

• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.) 

• Manage catering requests for office as needed 

• Prepare and submit all expense reports using Concur 

• Prep conference rooms for client or interview meetings (water, coffee etc.) 

• Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc. 

• Assist remote EA within person client meetings or interviews 

• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection 

Qualifications 

• Prior experience as a receptionist or office assistant preferred 

• Proficient in Microsoft Office 365 

• Hands-on experience with office equipment (e.g. fax machines and printers) 

• Professional attitude 

• Strong written and verbal communication skills 

• Excellent organizational skills and attention to detail 

• Strong multitasking and time-management skills, with the ability to prioritize tasks 

• Excellent customer service 

• Highly dependable 

• High school degree or equivalent